Reduce the risk of Office 365 data hacking with Two Factor Authentication

A username and password are no longer enough to protect your systems if you want to reduce your chances of being hacked by cyber attackers, to the bare minimum.

One of the most common forms of attack is a breach to Office 365 mailboxes.  Criminal hackers will compromise your inbox in order to gain access to account credentials.  Fake emails can be sent to all your contacts and in business most of your Office 365 contacts are your customers and your suppliers.

When a hacker has access to an account, they can potentially use that account to gain access to others.

Cyber criminals are devising ever new and skilful ways to trick Office 365 users.

This is not good for your reputation or your business.

Two Factor Authentication and Office 365


According to a recent cyber study, 80% of data breaches could be eliminated using two factor authentication.

Deploying two factor authentication reduces the opportunity for cyber attackers to access your Office 365 mailboxes

Security and forward thinking with Microsoft  Office 365 Two Factor Authentication

As Qi has mentioned in previous articles, best in class security measures such as 2FA, UTM’s and provisioning additional back up Office 365 discourage cyber criminals from persisting with gaining illegal access to your systems with the latter mitigating any loss of email box history that you may suffer in the unlikely event that your attacker makes a successful breach.


Two Factor Authentication for Office 365 should be part of your security protocol.

Look at this to see why two factor authentication is such a good thing.

As the link suggests – this is something you can set up yourselves – what the link doesn’t explain is that getting the filters right can prove to be a minefield.

What can go wrong setting up Two Factor Authentication?

If the filters are set unsuitably then your team could end up having to sign in multiple times during the working day – which is not only frustrating for the user but reduces productivity.  Your team may begin to resent the changes being made to business systems they rely on to do their job – even if those system changes are deployed for business-critical reasons.  A successful 2FA project provides the right balance between security and usability.

If as a business owner. you opt not to deploy 2FA or apply overly lightweight filters then your systems are vulnerable to attack.

Most support companies will caveat the provision of support services to include this sentiment:

“if repeatedly recommended measures are not taken which subsequently require substantial remedial services from the Qi support team, then these problems may not be covered under the Qi Cover contract and we reserve the right to invoice for services”  (QiCover Charter)

Using a Business Partner to set up 2FA for your business will provide you with the opportunity to discuss the working habits of your team which can then be considered when setting 2FA up for your business.

Get the Balance right with Office 365 Two Factor Authentication

A Microsoft Business Partner will have a deep understanding of how to set up your authentication protocol to provide the right balance of your protection and usability for your business.

81% of hacking-related breaches leveraged either stolen and/or weak passwords. — Verizon’s Data Breach Investigations Report 

These statistics do not only relate to Office 365 but operational data which can be affected by ransomware.

The move to Cloud services in the UK, multiple and two factor authentications.

Cloud adoption  in the UK (in one form or another) is now reported to be at 88%.

Dynamics 365 Business Central is considered to be a logical operational solutions upgrade for Sage 50 Accounts and Sage 50 Manufacturing users.  If you use Sage 50 Manufacturing, you cannot host your Sage accounts using the Sage secure hosting solution.

Dynamics 365 Business Central SaaS uses the Azure Active Directory and will protect your users from 99.9% of cybersecurity attacks.   The Azure Active Directory deploys multiple factor authentication.

Qi will migrate all your Sage 50 data to Dynamics 365 Business Central

Thought For the Day

Your digital security is extremely important and at a bigger risk than you may wish to accept. Two-factor authentication makes it harder for cybercriminals to breach your privacy.  Work with a Microsoft 365 business partner you trust to get the right policies in place for you effectively first time around.

Call Qi today to discuss your project.